Producing Documents in a Business Environment Essay Example

Producing Documents in a Business Environment Paper There are in electronic format but can be printed out in hand-outs if needed. C Memo This is short note or reminder to someone else within the business. They can be printed out, although in most cases they are sent within email. L] Business Email Email is now taken over from Faxes to being the fastest way for businesses to communicate with each other. Businesses use this because no matter what is said it is still seen as legally binding, like a letter would. C Fax Are still very popular in the business industry. If you havent got the required document in electronic aroma, then the quickest way to send a document is by fax. They are then printed out at the other end automatically. 1. 2 Describe different formats In which text may be presented There are many different formats in which text may be presented, for example, paragraphs, tables, columns, bullet points and adding headers and footers. There are also many different things you change to make the text look different, for example, the font, adding headings, font size, effects (italic, underline, bold) and the color. You can always tell which format a document is in by looking at the last part f the full file name. For example, the file name example. Txt has the file extension . Txt, which tells us that it is a text file. These files can be created in multiple applications: [l Text files (. Txt) These are created by simple text editors like Notepad and include simple characters. You can save a word processed document in this format although you will lose any special characters and formatting that are included. We will write a custom essay sample on Producing Documents in a Business Environment specifically for you for only $16.38 $13.9/page Order now We will write a custom essay sample on Producing Documents in a Business Environment specifically for you FOR ONLY $16.38 $13.9/page Hire Writer We will write a custom essay sample on Producing Documents in a Business Environment specifically for you FOR ONLY $16.38 $13.9/page Hire Writer Another option is through a scanner. A scanner takes a copy of the original comments and saves it on the computer as a JEEP or PDF image file. You cannot change the image file without having the appropriate software installed. Once the appropriate software is installed on the system you can then change the image file to an editable word processing file and vice versa. There is also specialist input devices available that has voice recognition. The user talks into a headset or dictation machine connected to the computer/ laptop which converts what you are saying in to the word processor. Voice recognition devices are especially helpful for visually impaired users and seers who have difficulty in controlling the mouse or typing. 3. 1 Explain the benefits of agreeing the purpose, content, style, and deadlines for producing documents When documents are written or prepared, there is always a purpose. Almost always there is a certain layout that should be followed dependent on the purpose and there most certainly be a deadline. Therefore all these aspects need to be taken into account and agreed with your manager/boss. Once agreed you will then know what type of document should be produced and when the document is required. By having this information you can then reduce the document to your manager/boss expectations without any errors. By having an agreement it reduces the time it takes for the document to be produced, as you have a clear indication of what is required. If no agreement was made then the chances are that you have to produce multiple documents beforehand and duplicate work that you have already done. 3. Outline different ways of organizing content needed for documents Before you start work on a document there are some fundamental questions that you should ask yourself: CLC Who is the document intended for, is it an individual, a group of specific people or for the general public? D What type of document is it, formal or informal? Once these are answered you then need to think about: L] The purpose of the document C] The content of the document C] The layout of the document C] How lon g should the document be How the finished document is organized and presented will depends on what the documents is to be used for. Therefore before being produced all the above point should be agreed with originator and updated regularly to make sure the finished document is fit for purpose. 3. Outline ways of integrating and laying out text and non-text Text and non- text can be easily integrated in most word processors. For example Microsoft Word allows you to insert pictures/clip art, tables and graphs. Word also gives you various options for you to lay it out in desired way, E. G Wrap text around, when placing an image in the document and you dont want a gap between the words and the picture. Microsoft also has other applications that you could use, for example Excel and Powering, which allows you to make spread sheets and slides. There are numerous ways of laying out a document. For example you could set it out in columns, use graph CICS, blocks of text, headings and change the background. Many businesses have a set format to how you should lay documents out so it incorporates their logo and color scheme. They also normally have a specific font and font size that they use. 3. Describe ways of checking finished documents for accuracy, including spelling, grammar and punctuation and correctness, and the purpose of doing so When you have finished the document you should review and check it thoroughly before making it available to the public or submitting it for assessment. It is always a good idea to get an available colleague to read through the document, because you dont always see your own mistakes in a document you have written. While composing a document you should alw ays make sure that your word processor has the spellchecker and grammar check options are turned on and set to the relevant language. With these options turned on the document is constantly being checked as it is being produced, with the option to check the whole document again when required. Although spellchecker are not totally correct, as if you type in a different word than the one required, it will not correct you. Therefore you still need to proof read all work. You need to check for accuracy and correctness as the document needs to be clear and easy to understand for the intended recipient. The documents are also a reflection of the business image therefore any mistakes sent to customers could make the business look unprofessional. . 5 Explain the purpose of storing documents safely and securely, and ways of doing so Any document that is stored whether minor or major importance needs to be stored securely and safely and following the business policies and procedures. There are various ways that documents can be stored, mainly digital storage and physical storage depending on the needs of the document in the future. Digital storage includes: on the business computer, flash drives and in secure external hard drives. Many businesses now back up their data automatically to external hard drives, whenever a change is made, to avoid loss Of work due to power cuts or computer crashes. Physical storage is normally in locked, fireproof filing/archiving cabinets. All documents that are stored have to abide by the Data Protection Act. 3. 6 Explain the purpose of confidentiality and data protection when preparing comments Confidentiality is very important to remember when in a business environment as in many cases the business deals with a lot of private data.

Fighting Ground Short Summary Essay Example

Fighting Ground Short Summary Essay Example Fighting Ground Short Summary Essay Fighting Ground Short Summary Essay Fighting Ground Summer Reading Assignment The Fighting Ground is about a thirteen year old boy named Jonathan. Jonathan has wanted to be a soldier since he was a little boy because his father and his brother were also soldiers. There was going to be a war and Jonathan wanted to join. However, his father disagreed of him being a soldier because he was too young. Jonathan went to the tavern where the Americans prepared to fight without any telling anyone. Before he started fighting he was kidnapped by three Hessians. They tied him to a tree and left him there for hours. After a while they untied him. They were talking in German and Jonathan felt scared because he thought that they were going to kill him. All of a sudden they heard a cow mooing. They approached the sound that led up to an abandoned house. Surprisingly in front of the house there was a little baby. He was alone. â€Å"Where are your parents? † asked Jonathan. The boy would not talk. Suddenly the boy grabbed Jonathan’s hand and took him somewhere. : Jonathan went with the boy. On the floor were two people a man, and a woman. â€Å"Mama, Mama,† cried the baby while pointing at the woman. He sat down playing with his dead mother’s hair. They looked like they were murdered. A couple hours later the baby fell asleep on his mother. That night Jonathan could not go anywhere because his foot was tied to one of the Hessian’s foot. He quietly untied the rope from his foot, went outside, grabbed the baby and headed towards the tavern. While the baby was sleeping on Jonathan’s shoulder, Jonathan walked through the woods in cold harsh weather. Finally he had reached the tavern. â€Å"Where were you, we thought you died† said one of the American soldiers said. Nervously, Jonathan told the Americans what had happened and he told the American soldiers where to find the Hessians. He couldn’t really remember because he had been walking for a long time. They went back to the house guns in hand with the baby still on Jonathan’s shoulder, Jonathan was struggling. The Americans surrounded the house. The Hessians had no chance to escape. They opened the door, guns drawn but were instantly killed by the American soldiers. The Americans went to the tavern but Jonathan went back home. He left the baby with the soldiers so they could care for him. Back home, he saw his father. â€Å"Were you†¦ hurt† his father asked him. Jonathan shook his head no. â€Å"Thank goodness†, he whispered. Jonathan proved that he was brave and loyal to his country, and that made his father very proud.

Special Business Forms Essay Example | Topics and Well Written Essays - 250 words

Special Business Forms - Essay Example This involves the issue of how risks can be accommodated between and amongst the coalescing parties. Moreover, the person needs to come to familiarize with the terms and conditions governing such a form of partnership (Emerson, 2009). However, in the case of Bateson Corp, it is very challenging to join the other two companies. Any move to partner with either of the two companies is poised to result to big losses to Bateson Corp. this follows that Bateson Corp is not familiar with the way such businesses operate. In addition, Bateson Corp is not familiar with some of the terms and conditions that may govern their partnerships. In such a case, forming a partnership with such business ventures may most likely result to losses on the side of Bateson. For instance, such business corporations may breach the contracts of the partnership. In case such happens, it is most likely that such corporations may even fail to pay for the equipment that may have been supplied by Bateson Corp. This is likely to result to big losses on the side of Bateson